Job Openings

Position: Administrative Assistant (Front Desk)

Location: Heritage Museum of Asian Art, Chicago, IL

Employment Type: Part-Time

 

Job Summary:

The Heritage Museum of Asian Art is seeking a detail-oriented and customer-focused Administrative Assistant to manage front desk operations. This role serves as the first point of contact for visitors, ensuring a welcoming experience while supporting the museum’s administrative functions. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for art and culture.

 

Key Responsibilities:

• Greet and assist visitors, providing information about exhibits, events, and museum policies.

• Answer and direct phone calls, emails, and in-person inquiries in a professional manner.

• Handle admissions, ticket sales, and membership sign-ups.

• Maintain and organize front desk materials, including brochures, flyers, and signage.

• Assist with scheduling, coordinating meetings, and supporting museum staff with administrative tasks.

• Process payments and donations while maintaining accurate financial records.

• Monitor museum security by keeping an eye on visitor activity and ensuring compliance with guidelines.

• Support event coordination, including guest check-ins and logistical setup.

• Assist with social media updates and basic marketing tasks, as needed.

• Preferred Qualifications: Familiarity with Asian art and culture; ability to serve as a docent when needed.

 

Qualifications:

• High school diploma or equivalent (Associate’s degree or higher preferred).

• Previous experience in customer service, administration, or a front desk role is a plus.

• Strong verbal and written communication skills.

• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with ticketing or POS systems is a plus.

• Ability to multitask and work independently in a dynamic environment.

• Passion for Asian art and culture is highly desirable.

• Bilingual skills (Mandarin,  or other Asian languages) are a plus but not required.

 

Work Schedule & Benefits:

• Work Schedule: 4 days a week, including one weekend day as needed. Flexible hours, with availability for weekends and some evenings for events.

• Opportunity to work in a culturally rich and engaging environment.

 

Compensation: $16.50 – $18.00 per hour, based on experience and qualifications.

 

Interested candidates should send a resume and cover letter to deelyu@heritageasianart.org with the subject line “Administrative Assistant Application.”

 

We look forward to welcoming a new team member who is passionate about art and enjoys engaging with the public!

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Grant Writer (Part-time)

The Heritage Museum of Asian Art (HMAA) is currently seeking a part-time Grant Writer to oversee the organization's fundraising endeavors. Reporting to the Executive Director and working collaboratively, the selected candidate will play a pivotal role in advancing HMAA's fundraising initiatives in alignment with its growth trajectory. 

 

Responsibilities:

Grant Writing 80%:

• Develop and maintain relationships with foundation and government grant-making entities to secure funding opportunities.

• Research grant opportunities and manage grant application timelines from data collection to submission to reporting. 

• Draft the preparation of grant proposals and progress reports.

• Maintain an updated grants calendar.

• Maintain an active grant portfolio and strive to be working on minimum of 2 grants per month.

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Fundraising Strategy 20%:

• Develop and implement a strategy to sustain a substantial base of annual individual donors.

• Collaborate with the Executive Director and Board of Directors to craft HMAA's annual fundraising strategy.

• Provide support to the Executive Director and Board of Directors in executing fundraising activities.

Requirements:

• A Bachelor's degree is required (Master's degree preferred).

• Demonstrated success in grant application and acquisition.

• Proficiency in written and interpersonal communication.

• Ability to coordinate teams and thrive in a dynamic, interdisciplinary, and fast-paced setting.

• Strong skills in personnel management.

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Compensation:

This position entails a dedication of 2-3 days per week, compensated hourly. The specific schedule will be established through discussions with the Executive Director.

 

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To apply, please submit your resume, portfolio (if available), and a brief statement highlighting your interest in the position to deelyu@heritageasianart.org. We look forward to reviewing your application and potentially welcoming you to our team! 

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